Full job description
Overview:
University of Doha for Science and Technology (UDST) is the first national applied University in the State of Qatar, offering applied Bachelors and Master’s degrees in addition to certificates and diplomas in various fields. UDST has over 50 programs in the fields of Engineering Technology and Industrial Trades, Business Management, Computing and Information Technology, Health Sciences, Continuing and Professional Education and more.

With more than 600 staff and over 7,000 students, UDST is the destination for top-notch applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences with incorporation of innovative technological interventions, to further enhance students’ skills and help develop talented graduates that can effectively contribute to a knowledge-based economy and make Qatar’s National Vision 2030 a reality.

The Human Capital Directorate invites applications for the position of People Analyst.

Responsibilities:
Reporting to the Director, Human Capital, the successful candidate will provide highly skilled people analytics, administrative and office support to the line management as well as to the overall Human Capital team to facilitate day-to-day operations smoothly and efficiently. Ensure seamless flow of activities, follow-up with relevant employees, business units and the effective delivery of assigned tasks. The successful candidate will collect, analyze and apply talent data to improve critical talent and business outcomes.

The successful candidate will assist the Director, HC to develop data-driven insights to inform talent decisions, improve workforce processes and promote positive employee experience and provide administrative and secretarial support to the Director, Human Capital while reflecting a professional image of the organization in personal and phone interactions.

The successful candidate will maintain appropriate confidentiality in performing the duties and represents the company with a professional demeanor and serve as the key contact person for external inquiries via phone, e-mails, and visits and ensure they are responded to with required information or directed to the Director, Human Capital as required.

The successful candidate will screen, evaluate incoming and outgoing correspondence and prepare response as appropriate. Simultaneously, handle internal and external customer needs and inquiries, provide research, best practices, data retrieval, respond and follow up to requests. Monitor and track type of requests and ensure timely resolution.

The successful candidate will organize the office layout and maintain supplies of stationery and equipment; maintain the condition of the office and arrange for necessary repairs. Arrange regular testing for electrical equipment and safety devices and comprehend health and safety policies and ensure they're observed. Liaise with HSSE team to ensure adherence across UDST.

The successful candidate will use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office. As well as check that data protection laws are being adhered to in relation to the storage of data, and review and update policies.

The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and material. In addition, monitor and ensure HC budget is being maintained properly; manage and input purchase requisitions consistently, record office expenditure, regularly audit expenses, make payments and secure HC resources as needed.

The successful candidate will assist in the coordination, control, and completion of special projects as requested. Also, maintain physical and electronic office filing systems for Director, Human Capital and establish and maintain organized and efficient files and records for the Office; gather, enter, and/or update data to maintain records, files and database, as appropriate.

The successful candidate will be responsible for the administration, security, confidentiality, and retention of office files and ensure that the office maintains full backup of all data, compile the documents for filing and maintain and secure files to protect confidential information.

The successful candidate will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate dates and times, venue, attendance, agenda, and facilities; take minutes, and provide administrative support and follow-up on matters arising from meetings. At the same time, provide support for associated activities, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.

Qualifications:
Education and Certifications:
Bachelor’s degree is required in Administration Management or related field is required.

Experience:
Minimum 5 years of experience in Administrative Support is required, preferably in an educational institution.

Language:
Fluency in written and spoken English language is required

Fluency in written and spoken Arabic language is preferred.

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