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Admin Assistant (Public Relations)
Core Functions / Responsibilities:
Liaise with respective Government departments such as the Ministry of Foreign Affairs (MOFA), Ministry of Labor (MOL), Ministry of Interior (MOI), Immigration, Airport Authorities, Customs, Traffic Department, etc. to process staff visas, Qatari IDs (QID), driving licenses, vehicle registration/transfers and airport operations during clearance of shipments for imports/exports and reception for IOM staff members and their dependents, ensuring proper record keeping and correspondence and timely application of established Standard Operating Procedures (SOPs).
Undertake regular physical visits to local authorities to follow-up on the status of applications submitted to the respective Government departments.
Assist in preparation of documentation related to processing of staff visas, QIDs, shipment clearances, driving licenses and vehicle registration/ownership change.
Extract all newly issued visas from the portal and share with relevant staff members and assist in maintaining the database for all personnel on SharePoint.
Assist in following-up with different unit focal points on updates of incoming and outgoing staff members and collect all necessary information related to newly hired staff such as visa expiry dates, dependent details, residential address, etc.
Assist in responding or drafting responses to standard/routine correspondence and other communications of related staff inquiries.
Assist liaisons with respective Government departments and keep the supervisor informed by conveying directives, reports, status updates and other relevant information, bringing sensitive and urgent matters to the attention of the supervisor.
Perform other duties as assigned.
Required Qualifications and Experience
Education
High school diploma with four years of relevant experience.
Bachelor’s degree in business administration or related fields from an accredited institution with two years of relevant professional experience.
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fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/11450
Activities:
- Construction
- Manufacturing
- Trading
- Food and Beverage
- Interior Design
- Consultancy Services
- Civil Contracting
- Engineering Consultancy
- Retail
- Medical and Healthcare
- Software and IT Services
- Engineering
- Building Materials Trading
- Hospitality Services
- Plastic Manufacturing
- Metal Fabrication
- Transportation and Logistics
- Security Services
- Electrical Contracting
- Facilities Management
- HVAC (Heating, Ventilation, and Air Conditioning)
- Event Management
- Real Estate
- Travel and Tourism
- Furniture Manufacturing
- Insurance Services
- Education and Training
- Media and Broadcasting
- Chemical Industries
- Architecture
- Mechanical Contracting
- Management Consulting
- Landscaping
- Textile Manufacturing
- Printing and Packaging
- Advertising Agencies
- Agricultural
- Restaurants
- Hotels
- Plumbing Contracting
- Heavy Equipment Rental
- Digital Marketing
- Catering Services
- Paper Manufacturing
- Public Relations Agencies
- Project Management Consultancy
- Art Galleries
- Social Business Platform
- Recycling Services
- E-commerce Solutions
- Car Rental Services
- Pharmaceutical Manufacturing
- Ceramics Production
- Glass Production
- Finance and Banking
- Oil and Gas
- Courier Services
- Stores
- Film Production
- Legal Consultancy
- HR Consultancy
- Health and Safety Consultancy
- Quality Assurance Consultancy
- Research and Development (R&D)
- Recruitment
- Tenders
- Entertainment Services
- Sustainable Energy Projects
- Water Treatment
- News
- Holding Company
- Industrial Laboratories
- Translation Services
- Smart System
- Electronics
- Other
The World's First Qatari Social Business Platform
Introducing the first Qatari social business platform, fostering collaboration between Government, private sectors, and users for easy access and communication, promoting innovation and success in business....
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