Full job description
Position Title : Project Assistant (Support & Admin)

Duty Station : Doha, Qatar

Classification : General Service Staff, G-4

Type of Appointment : One Year Fixed Term, with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 June 2024
For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates
Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states.

Context:
Under the overall supervision of the Head of Office and the Assistance Programme Coordinator and the direct supervision of the Project Coordinator (NFIs and Distribution), working closely with the Assistance Programme Units (Protection, M&E, MHPSS, CE, Education, SMS), HR, Admin, Finance and Procurement and Logistics Unit, and all IOM thematic units, the incumbent will be responsible for performing the following tasks.

Core Functions / Responsibilities:
1. Under the guidance of the Project coordinator and Senior Project Assistants, participate/assist in the implementation and monitoring of project activities.

2. Retrieve, compile, summarize, and present information/data on specific project topics.

3. Assist in monitoring budget; verify availability of funds; obtain necessary approval and update budget-related information.

4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.

6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.

7. Organize meetings, workshops and training sessions.

8. Respond to general information requests and inquiries; set up and maintain files/records.

9. Perform other related duties as assigned.

Required Qualifications and Experience

Education
School diploma with four years of relevant experience; or
Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
Experience

Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups; and,
Prior relevant professional experience in NFIs distribution in a humanitarian context.
Prior experience working in camps.
SKILLS

Basic knowledge of Microsoft Office (Word, PowerPoint, and familiarity with Publisher) and Office 365 (SharePoint, OneDrive, and Teams).
Excellent operational, organizational, and communication skills and the ability to work harmoniously with colleagues from diverse backgrounds.
Proven experience in drafting reports and other information products
Experience in project management, monitoring, evaluation, and reporting will be an advantage.
Languages

IOM's official languages are English, French, and Spanish.

REQUIRED
For this position, fluency in English is required (oral and written).

DESIRABLE
Working knowledge of Arabic, Dari, Pashto and Urdu is an added advantage.

Notes
*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (whed.net/home.php).

Required Competencies

Values
respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Demonstrates willingness to take a stand on issues of importance.
Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies

develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
continuously seeks to learn, share knowledge and innovate.
takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


APPLY NOW
fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/11124